BY-LAWS OF THE SACRAMENTO – MOTHER LODE CHAPTER OF THE INTERNATIONAL PUBLIC MANAGEMENT ASSOCIATION for HUMAN RESOURCES
(FEBRUARY 2017 REVISED)
Name and Geographical Area
Section 1. This chapter shall be known as the “Sacramento-Mother Lode Chapter of the International Public Management Association for Human Resources”
Section 2. The geographical area covered by this Chapter shall include the Counties of Sacramento, Yolo, El Dorado, Placer, Sutter, Yuba, Butte, Colusa, Nevada, Alpine, Amador, and surrounding areas in Northern California.
As a non-profit organization the objectives of this Chapter shall be as follows:
1. To provide an identity, forum, and meeting ground for persons engaged in human resources management throughout the geographical area covered by this Chapter, to discuss their current issues and to provide a medium for mutual self-improvement.
2. To implement the objectives and programs of the International Public Management Association for Human Resources within the Chapter area, which are as follows:
a.To foster and develop interest in sound human resources principles and practices.
b.To provide human resources professionals with a central repository for the exchange of useful information on human resources policies and techniques.
c.To stimulate and coordinate human resources research.
d.To render a program of services to its members in the field of human resources administration enabling them to meet administrative and technical issues with sound solutions.
e. To provide its members with encouragement and assistance toward their professional development.
f. To jointly consider and search for solutions to common issues.
g.To assist in planning the Association’s program.
h.To encourage programs that promote equal employment opportunity to all individuals.
3. To explain and interpret the objectives and methods of human resources administration to the general public, civic groups, public officials and employees, and private employers and employees within the Chapter area.
4. To encourage and facilitate cooperative action among agencies and individuals in public-sector human resources within the Chapter area on human resources issues of mutual concern.
The activities of the Sacramento-Mother Lode Chapter of the International Public Management Association for Human Resources shall be non-political, non-sectarian, and non-profit. Sacramento-Mother Lode IPMA is organized exclusively for educational and training purposes. No part of the net earnings of the Chapter shall inure to the benefit of, or be distributable to its Board, officers, members, or other private persons, except that the Chapter shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions to further the purposes of the Chapter. The Chapter shall not participate in any political campaign on behalf of any candidate for public office.
Section 1. Membership in this Chapter shall be open to any person regardless of race, religion, color, sex, age, national origin, disability, sexual preference, or any other protected status, who is in support of the objectives and programs of this chapter and who is interested in improved human resources administration, subject to the membership qualifications contained in this Article.
Section 2. Types of Membership. There shall be three types of membership in this Chapter: Individual, Student and Honorary.
a. Individual members shall be persons who are employed with responsibility in human resources management work; (or) instructors of human resources administration; (or) persons with an interest in the human resources field.
b. Student membership shall be persons who are currently enrolled in an accredited college or university with major coursework in human resources management or related field or such students that are currently enrolled in an accredited college or university that are interested in the field of human resources.c. Honorary Members shall be persons recognized for life by the Chapter for their significant contribution to the human resources field.
Section 3. Any person wishing to become a member of this Chapter shall complete and sign a membership application form provided by the Chapter and must submit the application to any Board member of the Chapter.
Section 4. Honorary membership shall be granted upon nomination by the Board and by a majority vote of the members present at a Chapter meeting, to persons of acknowledged eminence for their contribution to human resources administration.
Section 5. Unified Membership: Individual membership in this Chapter automatically registers an individual as a Chapter Affiliate Member to National IPMA-HR. As a Chapter Affiliate Member, local membership dues will include certain National IPMA-HR benefits.
Section 6. On the event of dissolution of the Chapter or the discontinuation of its activities, the Board shall, after making payment of all the liabilities of the Chapter, dispose of all of the assets of the Chapter to one or more organizations which at the time qualify as exempt organizations (under Section 501 (c) (3) of the Internal Revenue Code of 1954) and that further the aims of the Sacramento–Mother Lode Chapter of the International Public Management Association for Human Resources as determined by the Board.
Section 1. Chapter dues for members shall be established annually by the Board. Honorary life members shall be exempt from dues payment.
Section 2. Membership dues as established by the Board of Directors shall be payable in June of each year for the ensuing year.
Section 3. Non-payment of dues shall be deemed a resignation from the Chapter.
Section 4. The Board may establish a grace period during which a member shall not be terminated for non-payment of dues. If payment is not received within the grace period, the membership shall be automatically terminated.
Section 5. A portion of each member’s dues reflect the cost of the National Unified Membership Fee imposed by IPMA-HR National. Members demonstrating that they are a current National Member shall not be charged this fee.
Members of the Board
Section 1 The management of the Chapter’s affairs and the development and guidance of its program of activities shall be the responsibility of the Board of Directors of the Chapter, for the purposes of the By-Laws referred to as the Board. The Board shall consist of the Chapter officers, the immediate past president, together the five additional Board members who shall be in good standing, nominated and elected from the Chapter membership.
Section 2. The officers of their Chapter shall consist of the offices of President, a President-Elect, a Membership Coordinator, a Secretary and a Treasurer. The President and President-Elect shall become individual members of the International Public Management Association for Human Resources. This mandatory membership shall be paid for by the Chapter if not already paid. Officers shall be nominated and elected by the members in good standing of this Chapter.
Section 3. At least sixty (60) days prior to the expiration of the terms of the Board, the President shall appoint an election committee of which one member shall be the immediate Past President. The President shall inform the members of the appointment of the Committee, their charge and the time frame in which their duties are to be accomplished. This committee shall present to the Chapter members its nominations of the Chapter officers and Board members at the annual election. At the time additional nominations may be submitted from the membership at large. The report of the nominating committee and any additional nominations from the membership shall be voted on by the Chapter membership.
Section 4. All members of the Chapter shall have a voice and a vote in the affairs of the Chapter. On matters calling for a decision by the Chapter membership, voting shall be by voice or by ballot as the members may determine.
Section 5. The term of officers and members of the Board shall be from July 1 through June 30. Officers and members of the Board shall be elected for two (2) year staggered terms.
Duties of the Board Members
The Board of Directors shall supervise and direct the affairs of the Chapter, and, by majority vote, have authority to disburse funds for appropriate business matters. At the first meeting of the new year, the Board shall adopt an annual budget. The Board of Directors shall attend meetings and participate in committee activities.
Section 1. The President shall preside at all meetings of the Chapter and of the Board. The President shall appoint the election committee, together with such other committees as the President or the Board may deem necessary or appropriate for carrying on the activities of the Chapter. Committees appointed by the President may not hold office beyond the term of incumbency of the President, except as established by Board policy. This shall not preclude their reappointment by the incoming President. The President shall be an ex-officio member of all Committees. The President shall represent the Chapter at the National, Western Region and Leadership conferences.
Section 2. In the absence of or temporary incapacity of the President, the President-Elect shall exercise the functions covered in Section 1 of this Article. The President-Elect shall serve as the Chapter Meeting Program Chairperson.
Section 3. The Membership Coordinator shall be responsible for maintaining an up-to-date membership mailing list and for publishing the membership directory and other non-financial records of the Chapter, and for notifying members of Chapter meetings.
Section 4. The Secretary shall keep minutes of all board meetings and submit an annual report of the Chapter’s activities to the Chapter membership and to the International Public Management Association for Human Resources.
Section 5. The Treasurer shall be responsible for the receipt, custody and disbursement of Chapter funds, subject to the control and review of the Board. The Treasurer shall prepare and submit to the members an annual financial report and shall submit such other reports to the Board as the Board may require. The President shall bi-annually appoint an auditing committee of three members, who are not current officers of the Chapter, or an independent auditor to audit the Treasurer’s accounts. The report of this committee shall accompany the Treasurer’s annual financial report.
Section 6. The Board shall meet at the call of the President, such meetings to be held at least every three months. Board meetings shall be for the purpose of reviewing the activities of the Chapter, developing plans for future activities and for considering other matters brought to the attention of the Board by the Chapter officers or by the Chapter membership. The individual Board members may be assigned responsibility for special projects or major activities for that term of office.
Section 7. The immediate Past President shall attend board meetings to provide counsel and advice and is a non-voting member of the Board. The immediate Past President will be a member of the Election Committee.
Section 8. If any member of the Board should resign or be unable to discharge the duties of their office, the Board shall meet and select one of the members of the Chapter who meets the requirements of the office to fill the unexpired portion of the term.
Section 1. Regular meetings of the Board of the Chapter shall be held at least once every three months. The President shall set the time and place of Chapter meetings, and the Secretary shall notify the Board members.
Section 2. At any Board meeting held for the purpose of transacting Chapter business a quorum shall consist of a majority of the Board and officers. If there is not a quorum present, official business may be conducted either by mail, phone, or electronically.
Section 3. The Board meetings and proceedings of the Chapter shall be regular and controlled according to Robert’s Rules of Order for Parliamentary Procedure except as may be otherwise provided by these By-Laws.
Section 1. Proposed amendments to these By-Laws may be initiated by action of a majority of the Board and officers, or upon written petition signed by at least 15% members of the Chapter. Amendments initiated by petition shall be addressed to the President for submission to the Chapter membership.
Section 2. Proposed amendments shall be transmitted by the Secretary to the members in writing at least thirty days in advance of the date on which they are to be voted on by the members. In the case of proposed amendments initiated by petition, the text of the amendment may be accompanied by the recommendation of the Board.
Section 3. The affirmative vote of a majority of the members voting shall be necessary for the adoption of any amendment to these By-Laws. Amendments shall become effective immediately upon adoption, unless otherwise specified in the amendments.
Section 4. Before any amendments to these By-Laws are formally presented to the Chapter membership for consideration, the Secretary shall submit the proposed amendment or amendments to the Secretariat of the International Public Management Association for Human Resources with a request that the proposed By-Law Changes(s) be reviewed for conformity with policies of the International Public Management Association for Human Resources as established by the Executive Council. No action on these proposed amendments will be taken until a response to a request for review has been received by the Chapter.
Section 5. Any amendments to these By-Laws deemed by the Executive Council to be in conflict with the objectives or policies of the International Public Management Association for Human Resources shall be referred back to the Chapter membership.
These By-Laws shall be submitted following adoption by the group organizing itself as a Chapter for approval by the Executive Council of the International Public Management Association for Human Resources and shall become effective upon approval by the Executive Council.
The International Public Management Association for Human Resources is not responsible for any liabilities that the Chapter might incur.